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Privacy Policy

Workplace Scotland Limited Privacy Policy

  1. Background

This Privacy Policy describes how your personal information is collected, used, and shared when you visit www.workplacescotland.co.uk (our “Site”).

Workplace Scotland understands that your privacy is important to you and that you care about how your personal data is used.  We respect and value the privacy of everyone who visits our Site, and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

  1. Information About Us

Workplace Scotland is a limited company incorporated in Scotland with registered number SC593720.

Our registered office is at 272 Bath Street, Glasgow, G2 4JR.

You can contact Workplace Scotland Limited by email at jenny.mitchell@workplacescotland.co.uk.

  1. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

  1. What Are Your Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

  1. The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions.
  2. The right to access the personal data we hold about you.
  3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
  4. The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold.
  5. The right to restrict (i.e. prevent) the processing of your personal data.
  6. The right to object to us using your personal data for a particular purpose or purposes.
  7. The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
  8. The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
  9. Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.  The ICO’s contact details can be found on their website at https://ico.org.uk.  We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us in the first instance.

  1. Personal Data We Collect And How It Is Used

Data that is collected automatically

When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. This information is anonymised and used to see website activity and trends.

Data that is provided by you

We will collect your name and email address where you choose to provide this information via our messaging facility in our Contact Us page.  This information is used to communicate with you by email.

We will only use your personal data for the purpose(s) for which it was originally collected.

  1. Storage And Sharing Of Your Personal Data

We will only store your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.

We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

  1. How You Can Access Your Personal Data

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held).

All subject access requests should be made in writing and sent to by email and sent to jenny.mitchell@workplacescotland.co.uk.

There is not normally any charge for such a request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

  1. Cookies

The Site uses a cookie to log general statistical information.  If you do not want this cookie to be stored on your device, do not continue to use this site.

“Cookies” are small data files that are placed on your device or computer by websites that you visit and often include an anonymous unique identifier.  Workplace Scotland does not store any personal data in the cookie.

For more information about cookies, and how to manage them, visit http://www.allaboutcookies.org.

  1. Governing Law

The use of our Site is governed by and construed under Scottish law.

  1. Changes to this Privacy Policy

We may change this Privacy Policy from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. We recommend that you check this page regularly to keep up to date.

This Privacy Policy was last updated on 19th February 2021.